Minutes June

Minutes of Great Staughton Playing Field Committee Meeting

held on 27th June, 2013


Janet Bowen (Chair)                               Frank Backhouse                                    Bob Jewell

Mervyn Young                                        Bob Eaton (Horticultural Society)  Kerry McGregor (Piglets)

Angela Young (School)                            Dianne Palmer (Clerk)

1.   Apologies: received from Geoff Gilbert and William Mumford.

  1. 2.      Annual Reports

J Bowen in her role as Chair thanked everyone for their hard work throughout the year and in particular G Gilbert as Vice Chair, R Jewell as Treasurer/Booking officer and W Mumford and his team for maintenance work together with John Harrison and David Hoenig.   J Bowen asked for her thanks to be passed on to Mrs K Jewell too.

R Jewell as Treasurer confirmed that the Annual Accounts had now been audited.   The final excess of income over expenditure for 2012/12 was £41.00, with a balance in the bank of £522.96.

  1. 3.      Election of Chairperson for 2013-14

R Jewell nominated J Bowen, seconded by F Backhouse and carried unanimously.

  1. 4.      Election of Vice-chair for 2013-14

R Jewell nominated G Gilbert, seconded by R Eaton and carried unanimously.

  1. 5.      Election of Treasurer for 2013-14

M Young nominated R Jewell, seconded by F Backhouse and carried unanimously.

  1. 6.      Approval of Minutes

The minutes of the meeting held on 11th April, 2013 were approved and duly signed.

  1. 7.      Matters arising:

b/f – The new curtains to be fitted.                                                                                               Action: JB

b/f – ‘No Dogs signs’ – to be installed.                                                                                          Action: JB/WM

b/f – risk assessment – J Bowen to discuss with C Matthews.                                                          Action: JB

b/f – surround to the manhole cover near to the footpath to levelled.                                              Action: WM

b/f – Approach to be made to the Parish Council to pay for a plaque to be placed on the new tree on the playing field to commemorate the Queen’s Diamond Jubilee.                                                                                Action: JB

b/f – recruitment of new Trustees – notice placed in Life and on the notice boards.

b/f –proposed Circus not taking place.

Item 7 – one quotation has been received for redecorating the exterior of the Pavilion, second quotation to be sought in order to have the work completed during the summer.                                                                               Action: JB

M McGregor will check who did the work for the Piglets.                                                                 Action: KMcG

Item 8 – the items from Fields in Trust for Gala Day have been received.

Item 10 – F Backhouse reported to the police that vehicles were using the school car park in the middle of the night.   The police will keep an eye on this and will visit the person who reported the matter.

Item 10 – D Palmer will chase up the request for the Risk Assessment from Rounds for Grounds.      Action: DP

  1. 8.      Treasurers report:

R Jewell circulated a report and pointed out there is now a new charge for Waste Collection of £114.40.   If the Playing Field was a small business this would be free of charge but charities are charged.

Great Staughton Playing Field        
Statement of Accounts as at 27 June 2013      








Pre School  £     330.00   HDC rates  £     244.84
Parties meetings  £       30.00   Electricity  £     195.00
Football Club     Cleaning materials  
Interest  £         0.01   Waste collection  £     114.40
Parish Council Grant  £     500.00   Cleaning  £     105.00
Cricket Club  £     126.00   Anglian Water  £       26.96
Tennis club     Fire inspection  
Donation  £     503.00   Repairs  
      Safety signs  
PTA fete     Secure seats  £       20.32
Horticultural scty        
Excess of Expenditure over income   Excess of Income over expdt


Total  £  1,489.01    


Balance Sheet as at 27/06/2013      
Opening Balance at Bank  £     520.96   Debtors – pre school  
Opening Cash  £         2.00   Closing Cash  £         2.00
Add Opening Debtors     Payments in advance  
Less Opening Creditors     Excess of Expenditure over income
Excess of inc. over expdt.


  Closing Bank  £  1,303.45
   £  1,305.45      £  1,305.45
  1. 9.      Reports from Clubs & Users:


K McGregor requested a Fire Risk Assessment.                                                                             Action: JB

A periodical inspection of electrics should be done on a regular basis and K McGregor will obtain quotations for this work.                                                                                                                                           Action: KMcG

Piglets will be having a Bouncy Castle on the playing field on 19th July from 8.30am to 2.00pm.

R Jewell reminded everyone to book the facilities in advance so that he can ensure they are available and in good condition.


Horticultural Society

R Eaton said that, as he is leaving the area, he will nominate someone else to attend the meetings.



R Jewell said the club is having a good season and are at the top of the league at present.   The company doing grass cutting has been very helpful.   There is a new practice mat in the cricket nets.   Unfortunately there is a problem with the mower which will need to be resolved.

School & Pre-school

A Young mentioned that there were some cracks appearing in the footpath to the main road.   J Bowen said the recent RoSPA report felt these were low risk but needed to be monitored.   J Bowen checks this when she does her monthly inspection.

  1. 10.  New Football Club

J Bowen has contacted Hunts Football Association and they have been very helpful.   A draft poster has been supplied which can be tailored for Great Staughton.   J Bowen will insert this in local magazines and notice boards and include it on the website and in Hunts Post.                                                                                                                                Action: JB

The intention is to attract a team for next season.   J Bowen has also mentioned to Hunts FA that there are facilities available for hire in the village.

  1. 11.  Funding application for play equipment

J Bowen has reapplied for WREN and is working with Wicksteed to draft a project plan.   Also looking at the Big Lottery.   Ideally all of the equipment would be replaced but if sufficient funds are not obtained equipment may have to be replaced item by item.   It is thought that £75,000 may be needed to fully replace the play equipment.   The Parish Council has built up a small reserve fund to contribute towards this.


  1. 12.  Operational matters:

R Jewell mentioned that the Cricket Club is holding a BBQ on 28th July from 5.00pm to 6.00pm which is open to everyone.

J Bowen asked for dates from the school when their meetings will be held so that the Parish Council and Playing Field meetings do not clash.                                                                                                                                  Action: AY


  1. 13.  Correspondence


J Bowen thanked everyone for their attendance and the meeting closed at 9.10pm

Date of next meeting Thursday, 17th October


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